by Ricardo Harvin
After the breakfast and the big morning session, everyone had a chance attend various breakout sessions. Naturally, I chose to cover the one hosted by Google's Tom Oliveri, Director of Marketing, Google Apps & Enterprise. He was joined by several small business owners who have been using Google Apps, and together they addressed how Google Apps can help businesses grow and thrive.
Tom started by talking about some key technlogy trends which dovetail with the Google Apps approach:
Cloud computing - The web is becoming the platform for people to share information, communicate, and work with other people. It offers a much richer, fuller, real time way for people to get things done. Consumers are driving the move to cloud technology. They are "in-market", using these tools and technologies, and bringing their expectations into the workplace.
Mobile - More and more becoming a key driver in how people interact with the Internet. More people using more devices and they all need access to their information.
New Media - There's been an explosion in the apps that ride on top of the cloud. This is pushing the cloud, the web, and the expectations of how people interact with information and people. This can lead to an overload where it becomes a challenge to manage the amount of information coming in to them.
Google Apps brings together the benefits of the cloud in a very simple and easy way. It can be accessed online, using any tool with a connection to the Internet and a web browser. Workers can be more productive - accessing information anytime, anywhere, and share that information with customers, partners and coworkers. The business owners then each spoke briefly about how they've used Google Apps to change their business operations.
One company uses technology to drive social change. By using Google Apps, they were able to focus on their passion, not maintaing hardware and applications. They used a web-based spreadsheet to allow everyone to work on one document at the same time, instead of using email attachments, which can easily lead to confusion as to which version is correct.
Google Apps "Allowed us to dedicate and reallocate time, money and manpower to what we really do."
Tom concluded by stating that Google Apps promotes innovation because it makes it easy to use technology, and levels the playing field. 10 years ago it was the large enterprise that drove technology change. Now a small business can access the resources built by Google for a fraction of the cost that it took to build, giving them them the ability to stay technologically current with a minimal investment.
You can free your cash flow by not having to spend money on maintaining the infrastructure.
The session was then opened up to questions, here's a sample:
How has Google Apps allowed you to make more sales?
- Colloboration - that means speed and allowing us to get to market more quickly.
- Simplicity of use, can run on any platform, our IT team can now work on what really drives our business. Analagous to switching from generating your own power to using the electric company.
- We have to stay on the edge. In our business, we're never allowed to stay stagnant. We really need to keep up to date with the current trends. Google Apps works the same way - we don't have to wait for new things, they regularly implement new features as they become available.
- Using Google Apps, we've been able to get, more freelancers and colloborate with them, rather than having to hire full-time employees.
What's the benefit of going to the paid version?
- High level of support
- 99.9 uptime guarantee
- More storage
- More integration features (e.g. Outlook with Gmail)
- Security
Do you have access to information when you're offline?
- There is some capability, the best way is to use Google Synch.
- Google Apps will soon have integration with Microsoft Office, which should also have synch capabilities.
Can I work with someone using different program? Yes, you can export Google App files to common formats and share that way.
How difficult was the transition from "feeding the beast" i.e., maintaining your own IT infrastructure, to using Google Apps?
IT was resistant at first, but were able to be reallocated to work that was productive to us. We saw a rebirth when Google Apps came in. With a small business, how you work together is important. As you grow, it's difficult to maintain a colloborative culture. Google Apps allowed us to maintain our culture once we got over the initial hesitation.
What kind of security measures do you use?
- To start with, realize that everything you send via unencrypted email is wide open [and completely insecure].
- By sending a link instead of an attachment you can require authentication, immediately making it more secure than email attachments.
- If you lose a device, you lose your information. With Google Apps you can remotely wipe mobile devices, and also delete cookies, requiring users to re-authenticate into the system.
- Google Apps has administrative features that let you enforce strong passwords and other security measures.
How well does it work for project management? There's some features we'd like to see, and there are a lot of nice features that we use, but it's not a perfect fit. We have other tools that we use internally, but in terms of getting everyone on the same page, it can't be beat.
Look at Google Apps Marketplace for tools that can help you deploy other features.